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Both ‘Dear ’ or ‘Greetings:’ would be acceptable in these cases. Dear Sir or Madam is used when it is not known whether the addressee is a. Dear Mr Smith, Use when you have a named male contact. Dear Sir or Madam, I am writing this reference letter at the request of Ms.
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Dear Sir/Madam, Use when writing to a position without having a named contact. Reference or Subject: Recommendation for Ms. It is also important to consider that both of these forms of address are considered dated to some and that it may be worth finding an alternative. &0183 &32 To Whom It May Concern: Use only when you do not know to whom you must address the letter, for example, when writing to an institution. It is understood that sometimes that is not possible. However, it is always best to try to find out the name of the person you are seeking to address, if applicable. The former opener is considered more impersonal while the latter is considered more personal and still polite. This opener also is best suited when writing to someone specifically, whose identity you know, but are unable to obtain the name of. ‘Dear Sir or Madam’ should be used when the letter is a bit more specific, such as when the individual has a direct involvement in the matter at hand.
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Additionally, it is best when the recipient is a third party to the matter at hand and if you do not know who’s hands it will come to. Generally, ‘To whom it may concern’ should be used when writing to, or written by, someone without regard as to the recipient, whether it be a company, institution, or person.
Dear sir or madam vs to whom it may concern professional#
Whether you are writing a professional letter to an institution or an established individual, when is it appropriate to open with ‘To whom it may concern’ versus ‘Dear Sir or Madam’? Truthfully, the answer isn’t exactly black and white. dear sirs is a formal structure of letter writing and is entirely appropriate as a generalised (non gender specific) salutation when. You should avoid using dear sir/madam in emails as well as in cover letters. It is a common question that many turn to Google to answer. &0183 &32 Never use 'to whom it may concern' or 'dear or sir or madam'nothing could be more generic (not to mention.